WSCG'2025 Conference Fee and Payment

>> WSCG 2025 conference will be held in HYBRID mode <<
>> with online presentations <<
>> All sessions will be accessible via videoconference <<

Certificate of the paper presentation and RECEIPT of the conference fee will be given at the registration desk or
sent after the conference as a PDF file.

Proforma invoice - will be issued on the request at least 14 days before the payment deadline
Conference fee payment receipt will  be based on the submission server data
Update it - probably the address of the economic dept. might be different 
if a project reference or VAT needs to be included. 
(we are not VAT registered, so VAT deduction is not applicable)

Conference fee slightly differs within the currency - to eliminate the currency exchange rate changes.

* Check the exchange rate and transfer fee with your Bank office!
Fee fixed at the exchange rate on 2025-01-20;
Receipt will be issued at the Registration desk or sent AFTER the conference as a PDF file.
** The bank transfer fee MUST be delivered; NO refund (no payback). 
The bank transfer fee MUST be covered in FULL.
*** Exceptionally only - must be agreed by the conference office in advance !!

>> Overlimit pages (max. 4 pages A4  above the limit) additional  fee is applied: 20 EUR/page

The conference fee MUST be paid in FULL

YOU have to register and check the correctness of your personnel data at http://wscgreg.zcu.cz
If the presenter is not the corresponding author of the paper, send an email to
WSCGconf@gmail.com subject <paper code> new presenter's <last name>

The conference fee CAN be exceptionally paid at the registration desk in CASH ONLY
the fee depends on the currency used, see the table above
(no credit cards, apologies)

Certificate of the paper presentation and RECEIPT of the conference
fee payment will be given at the registration desk or
sent after the conference as a PDF file.

PLEASE, FOLLOW THE INSTRUCTIONS FOR THE BANK TRANSFER

Please, note that the conference fee:

• Is to be paid by each participant. If more papers are presented by the author, the fee is to be paid for each paper
• A non-presenting participant is to pay the conference fee  
• It can be paid in CASH exceptionally at the registration desk in CZK (exact amount only, please) if needed (option on a request)
• If paid by a bank transfer, please,
  • use SWIFT and IBAN to decrease bank transfer fees,
  • include the bank transfer fee - approx. EUR 10 (or USD 15). If you send an appropriate amount in your local currency – it will be automatically converted to CZK on arrival, but it could be converted to EUR/USD, etc., several times, which might be very costly.
• The conference fee is to be paid in full, the difference is to be paid at the registration desk in CZK.
  
• Post-conference electronic proceedings include accepted and presented papers, as well as posters.
  The DVD image will be available to participants for download PDFs.

Lunches during the conference at the venue place - according to a personal choice at approx. 10-15 EUR
(Special discounted offer - is to be pre-ordered at the hotel reception desk. Ask the hotel reception desk for details at your arrival)
(not covered in the conference fee)

Conference dinner (not covered by the fee) is outside of the hotel.
Donated dinner tickets are available at the registration desk - expected cost 10 - 15 EUR (motivation to participate).
(There is a traditional RAFFLE - tombola - you can win some valuable items)

It is possible to exceptionally pay the conference fee at the registration desk in CZK or
EUR or CHF (Swiss) are accepted according to the table above.
>> If approved by the conference office <<
Credit cards, other currencies or any kind of cheque cannot be accepted to pay the conference fee at the registration desk.
Banks and hotels accept the Mater Card, Visa Card and other main cards.
ATM machines are widely available (ensure that your ATM limit is adequate), but not directly in the conference hotel.

Do not include the payment for accommodation
Accommodation is to be paid by participants directly in advance
or at the hotel desk by a credit card or in cash – no refund can be given.

Cancellation policy: No refund can be given.
Please, note that we are not registered for VAT, i.e. VAT cannot be claimed back.

Instructions for the Bank transfer

The name of the account:    Vaclav Skala - UNION Agency
Account owner address: Na Mazinach 9, CZ 322 00 Plzen-Radcice, Czech Republic
Reg.No. (ICO): 416 82 459  NOT VAT REGISTERED
Bank: Ceskoslovenska obchodni banka a.s. , Radlicka 333/150, 150 57  Praha
Bank Account: 279809463
Bank code: 0300
branch: Americka 60, CZ 305 55 PLZEN, Czech Republic
>> Charges:  the money sender – use code “OUR” - to the account of the orderer! 
BIC:   CEKOCZPP        SWIFT:  CEKOCZPP         
IBAN:  CZ23 0300 0000 0002 7980 9463 

IMPORTANT - MUST be part of the bank transfer
Reason of the payment: paper CODE & Person name  !!!!  <strictly this form, please <<
e.g. Q7831 - John Smith <conference name>, Institution .........
It is vital info for payment identification.

--------------- To be sent to the UNION Agency -----  PAGE 2 --------------

 WSCG Conference Fee Payment

We acknowledge the transfer of the amount of: …………………CZK/EUR/CHF in favor of the account
No: 279809463/0300 was made by……………………………………………… (bank name) on …………… (date)
Reasons of the payment: …………………………………………………………………
(paper code/WSCG [if applicable] attendee name
e.g. Q56/WSCG John Smith <conference name>)

Please include the amount that covers the bank transfer fee. You can directly send the conference fee in any currency if correctly recounted to CZK (Czech currency) – differences should be paid at the registration desk.

PAPER code and ATTENDEE NAME
HAVE TO BE SHOWN IN THE BANK TRANSFER STATEMENT in the "reason of the payment"

---------------------------------------------------------------------------------------------
Use CAPITAL LETTERS and BLACK INK, please

Paper CODE(s) [if applicable]:  ……………………… e.g. Q22 [i.e. if a person presents a paper]
Attendee name: ……………………………………………………………………………………………
Institution: ………………………………………………………………………………………………………
Address: ………………………………………………………………………………………………
ZIP Code (PSC): …………………………  City: ……………………………………………………………
Country: .………………………………………………………………  e-mail: ……………………………

The conference fee payment via a bank transfer should arrive before the deadline, otherwise,
the participant will be asked to pay the conference fee at the desk.

Please, note that VAT cannot be claimed back - we are not VAT REGISTERED.

Payment is usually received 5-10 days after the bank transfer is made.
Cheques cannot be accepted for the conference fee payment.
Credit card payment via PayPal and other services is not available; apologies.

Cancellation policy: No refund can be given.
We are not registered for VAT.

Important note: Banks cash a fee for a money transfer.
Please, include bank fees in the payment as the conference attendee will be asked to pay the difference at the registration desk.
The payment receipt will be issued only if the payment is received in full.
Please, make a proper affiliation in the WSCG database as the institution will be stated on the receipt
(ask your admin. what exact affiliation is correct for this purpose).

Please, take a copy of the bank transfer (ask your admin.) as payment proof with you.

Please, send a copy of the 2nd page as PDF and send it to:

• UnionAgency@volny.cz
  subject: WSCG-Fee-<Papercode>-<Presenting person name>.
  It will help us a lot with your payment identification and processing.